privacy policy

About This Privacy Policy

Netnex Global Private Limited is committed to respecting and protecting your privacy. This privacy policy applies to each Netnex Global Private Limited website, event, app and other service (each, a “Service”) that refers or links to this privacy policy. This privacy policy may be supplemented by additional privacy statements, terms or notices provided to you. The Netnex Global Private Limited company that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to, or collected by or for, the Service.

Information We Collect

We collect information about you from your input through our interaction with our Site, app and other digital platforms, web forms, badge scanners, app forms and other mechanisms, from third-party sources, and through automated technologies. We also may obtain personal information about you from our affiliate partners and from other third parties, social networks when you grant permission to the service to access your data and/or publicly available sources and data suppliers.

We also collect footage and imagery captured through recording, photography, or CCTV at our events, offices and other locations.

How We Use Your Information

Depending on how you interact with us and the Service, we use your personal information to:

• Provide, activate and manage your access to and use of the Service, including your attendance at events;
• Process and fulfil a request, order, download or other transaction;
• Provide customer, technical, and other support and to help keep the Service working, safe and secure;
• Enhance and improve the experience of our Service and to develop and offer, new and relevant services and benefits;
• Offer you customized content and other personalisation to make the Service more relevant to your interests and geography;
• Respond to your requests, inquiries, comments and concerns;
• Notify you about changes, updates and other announcements related to the Service and our other products and services;
• Deliver targeted promotional messages, notices, and other information about our offerings, events and services & products of ours, our affiliates and third parties, such as sponsors, exhibitors, licensees and media partners etc.;
• Invite you to participate in user testing and surveys as well as sweepstakes, competitions, audience voting, and similar promotions or activities;
• Identify usage trends and develop data analysis, including for purposes of research, audit, reporting and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance;
• Support health and safety at our events; and/or
• Comply with our legal obligations, resolve disputes, and enforce our agreements.

• provide relevant networking, speaker sessions, presentations, and affiliates & sponsor product recommendations as part of our event matchmaking services based on the preferences and interests you provide during your registration, your interactions on our websites, platforms, and at our events; and/or
• include in participant directories to provide visitors, speakers, and sponsors names and business contact details of those attending the event.

Sharing of Your Information

Depending on the Service provided, we share personal information with:

• Our affiliates and divisions within the Netnex Global Private Limited group of companies worldwide and certain vendor companies that provide technology, customer service and other shared services functions; and/or
• Our service providers, suppliers, agents and representatives, including but not limited to, CRM, payment processors, venue providers, onsite event contractors, customer support, email service providers, marketing agency, IT service providers, mailing houses and shipping agents,

to process the information as necessary to provide the Service, complete a transaction, fulfil your request, or otherwise on our behalf based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures.

We share your personal information with our affiliates and with exhibitors, sponsors, media partners, joint venture partners and other third parties, including entities for which we are acting as an agent, licensee or event manager, that wish to send you information about their products and services that may be of interest to you, as determined by your choices in managing your communications preferences and other settings.

The Service may include forums and participant directories that let you create a profile and post and share personal information, comments, materials and other content to help others connect with you. Any such contributions you disclose publicly may be collected and used by others, may be indexed by search engines, and might not be able to be removed. Please be careful when disclosing personal information in these public areas.

The Service may enable you to share your virtual 'business card' information with an exhibitor, sponsor or association by tapping your event ID badge on a badge-scanning device at a booth or other event location. This also allows you to receive their product or service details directly to the email address you provide.

When entering a virtual space, zone, or room at an event, your registration details may be shared with other attendees including the sponsor or exhibitor to facilitate event networking real- time video conferencing, online chats, and/or virtual business card drops, subject to additional notices.

Additional Processing

Where you submit content, such as write an article or produce a video, for any of our blogs or other publication, or speak at one of our events, we will process some additional personal information about you, including:

• professional biography or profile, produced or approved by you, that may contain your image, likeness, or voice, which may be published and made available to our subscribers, event audiences, or published online via our websites and social media channels for promotional purposes; and
• internal editorial, reviewer, commentary, or feedback.

Your Communications and Matchmaking Preferences

You can customise and manage your communications preferences and other settings when you register with the Service, by updating your account features and preferences, by using the ‘opt- out’ or unsubscribe mechanism or other means provided within the communications that you receive, or by contacting us. We reserve the right to notify you of changes or updates to the Service whenever necessary.

You can opt-out of personalised matches and instead receive recommendations based on our most popular results, [by selecting 'opt-out' during the registration process, unsubscribing via any subsequent emails, or by contacting us through the contact address provided below].

You may have the right under European and certain other privacy and data protection laws, as applicable, to request free of charge:

• access to and correction or deletion of your personal information;
• restriction of our processing of your personal information, or to object to our processing; and
• portability of your personal information.

If you wish to exercise any of these rights, please contact us through our PRIVACY CENTRE. We will respond to your request consistent with applicable laws. To protect your privacy and security, we may require you to verify your identity.

(need to give access to Privacy Centre as a hyperlink along with options to opt-out and update data)

Data Retention

We retain your personal information for as long as necessary to provide the Service and fulfil the transactions you have requested, or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements.

Data Security

We take precautions to safeguard your personal information against loss, theft and misuse and unauthorised access, disclosure, alteration and destruction using appropriate technical and organisational measures.

Locations of Processing

Your personal information may be stored and processed in your region or another country where Netnex Global Private Limited affiliates and their service providers maintain servers and facilities. We take steps, including through contracts, intended to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law.

Grounds for Processing

When we collect from you any personal information within the scope of European data protection laws, we do so:

• where necessary to provide the Service, fulfil a transaction or otherwise perform a contract with you or at your request prior to entering into a contract;
• where necessary for our compliance with applicable law or other legal obligation;
• where necessary for the performance of a task carried out in the public interest;
• where necessary in order to protect your or another person’s vital interests;
• where applicable, with your consent; and/or
• as necessary to operate our business, protect the security of our systems, customers and users, detect or prevent fraud, enable our customers to comply with legal obligations, or fulfil our other legitimate interests as described in the “How We Use Your Information” and “Sharing of Your Information” clauses above.

Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time, and where we rely on legitimate interests, you may have the right to object to our processing.

Contact

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us at reach@netnexglobal.com

Third party privacy policies

Netnex Global Private Limited Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options. You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

This site uses cookies and other technologies, so we can remember you and understand how you and other visitors use our site. By continuing to browse, cookies will be set on your device. For more information, see our cookie policy.

The web site, application, software, program, platform, or tool (the “Site”) may utilize "cookies" to help you personalize your online experience. We also use cookies to understand your browsing preferences and content of your interest so that we can measure the success of relevant content we run on the Site.

We may collect cookies that include the browser used to access the Site, date and time, the URL of the page being loaded, your visits to a particular website(s), any previously assigned cookie identification (a unique identifier assigned to a user to identify repeat visitor(s), browser window size, your geographic location, device and operating system used to access the Site. The information we collect from these cookies is used to determine information about your visit to the site, including the number of visits, average time spent, pages viewed, navigation history through the website, and other statistics. This information is used to enhance your experience while visiting our Site and to improve performance of our Site by, among other things, allowing us to monitor Site performance, making the Site easier to use, measuring the effectiveness of content placements, and tailoring the Site to better match your interests and preferences.

You will have been given information regarding cookies when first visiting this Site. If you continued navigating the Site without acknowledging this option, cookies were automatically accepted. If you wish to opt-out, most browsers allow you to turn off cookies or to receive a warning before a cookie is stored on your hard drive. Please refer to your browser instructions or help screen to learn more about how to do this. Please note, if you choose to decline cookies or opt-out, you may not be able to fully experience the interactive features of the services or the site.